1. How does performance evaluation correspondence get processed? Show
PERS-32 uses the Electronic Military Personnel Records System (EMPRS) Module to support the Navy's Evaluation System. EMPRS can electronically track fitness and evaluation reports from "cradle to grave" (initial receipt to official record). Currently, EMPRS cannot electronically track correspondence associated with the evaluation system such as extension letters and administrative changes. Without an electronic tracking capability, PERS-32 cannot determine the initial receipt or processing status of correspondence. Additionally, we process correspondence at a lower priority than fitreps and evals. With a lower priority assigned, correspondence may have a significant processing delay particulary during "peak board season". We recommend that if you or one of your members is eligible for an upcoming selection board and any performance evaluation report(s) and/or related correspondence is not updated to your OMPF, that you forward a copy of the documents in package directly to the board in accordance with MILPERSMAN. 2. How do I submit a missing report from my permanent record to the Performance Evaluation Division? Generally,
performance evaluations should be submitted by the command who issued the report to the member. The command's administrative officer should be contacted to ensure proper and timely submission of performance evaluations. When submitting missing performance evaluation(s) directly to PERS-32, mail a copy to the following address: Commander The copy must display all required signatures, initials, dates, and social security numbers. If member is part of a summary group all reports in the summary group must be received in order to process the reports. 3. Can I download NAVFIT98A to my NMCI computer? 4. Where do I get the WINZIP program? 5. What actions should I take if NMCI has not updated my NAVFIT98A program by 01 August 2010? 6. Are there any compatibility issues between NAVFIT98A
versions? 7. Will my database or reports created under Version 28 work with Version 30? 8. Do you think I will lose data during the NAVFIT98A upgrade? 9. How do I know what version of NAVIFT98A is on my workstation? 10. I cannot enter the new PFA codes in block 20 or put “INDIV AUG” in block 20 while using the E7-E9 evaluation (CHIEFEVAL). 11. Do concurrent evaluations count towards my PMA for advancement? Only concurrent evaluations with "INDIV AUG" identified in block 21 of the evaluation can count towards calculation of PMA, along with any regular report covering the same time or overlapping period. Both regular reports and IA concurrent evaluations will be used for PMA calculation. 12. When would an IA Sailor receive a Not Observed Report (NOB)? 13. What is considered a “regular” performance
evaluation? Regular reports are submitted periodically per the schedule in table 1 of the BUPERSINST 1610.10F, and on other occasions (e.g. Periodic, Detachment of Individual and Special) specified in the BUPERSINST 1610.10F. They must cover, day-for-day, all naval service on active duty or in drilling Reserve programs, except for enlisted initial entry training and other limited circumstances. Prior to submitting regular reports, efforts should be made to determine the ending date of the previous report, if any, to ensure regular report continuity is maintained. 14. If my concurrent evaluation is an EP, am I eligible for an EP Time in Rate waiver? You must retain a promotion recommendation from your regular reporting senior. If your regular evaluation is marked Significant Problems or Progressing you are not eligible. You must have approval for the Time in Rate waiver from your CO/OIC. Waivers are granted at the discretion of the Command, it is not automatic just because you meet qualifying criteria. (See paragraph 216 of BUPERSINST 1430.16) You must be identified in enclosure (3) of your command's exam return transmittal. 15. When should the “180” day counter begin when an IAMM or OSA Sailor returns from deployment? 16. How are concurrent reports processed? Retain a copy in case the originals are lost or misplaced. The regular reporting senior shall sign the report(s) and return it to the originator. The concurrent reporting senior will ensure that all the reports in the summary group are submitted at one time. Both the reporting senior and the concurrent reporting senior will file a copy in their command files and provide a countersigned copy to the member. Concurrent Reports (E5 and above) in Same Summary Group but with Different Regular Reporting Seniors. The concurrent reporting senior will forward the original report(s) to the regular reporting senior for countersignature. The regular reporting senior will sign and return the original report to the concurrent reporting senior for submission. The concurrent reporting senior will ensure that all reports have been received and have the proper countersignature prior to submitting the batch to NAVPERSCOM (PERS-32). 17. I just returned to my parent command from an IAMM, GSA, or OSA assignment and my periodic evaluation is due, can I be ranked against my peers? 18. Does this policy change apply to all Temporary Additional Duty (TAD) assignments? Blocks 1-19, 21-27 and Block 44 for FITREP. Block 48 for EVAL. PERS-32 is not authorized to make changes or corrections to a report or summary group via telephonic request. 20. What is the difference between Individual Augmentation (IA), IAMM, GSA, and OSA? IAMM is the traditional rip-to-fill IA Temporary Duty (TDY) assignment. If you volunteered or were selected to fill a billet for an IA assignment, you will go TDY to your IA duty assignment and then return to your Parent Command once your IA duty assignment is completed. GSA is a form of IA. Applies to Officers only. The member is detailed to an IA assignment using Permanent Change of Station (PCS) Orders and placed on TDY orders for the GSA assignment. The purpose of the GSA detailing process is to significantly improve predictability of IA's for Sailors and their families, enable volunteerism, improve manning stability at the unit level, and add detailer involvement for oversight of professional development and career progression. OSA is a form Of IA. Applies to Enlisted only. The member is detailed to an IA assignment using OSA TDY orders and will execute PCS orders upon completion of IA and return to Parent Command. The purpose of OSA assignment is to preserve career choices, encourage volunteerism, and solidify Sailor and family support with the Parent Command. See (NAVADMIN 171/10). In all cases, PERS-4 generates the orders. 21. When can a concurrent report become a concurrent regular report? Begin the next Regular report period on the day following the ending date of Concurrent/Regular report. Be sure to maintain Regular report continuity. The regular reporting senior must place an X in block 17. If the regular reporting senior does not mark block 17, this report will be accepted as a Concurrent report only. The concurrent reporting senior's cumulative average is adjusted upon acceptance of the Concurrent or Concurrent/Regular report. If a Concurrent report that overlaps the period of a previous Regular report is endorsed as Concurrent/Regular, the endorsement will apply only to the period since the previous Regular report. Do not submit a Regular report that overlaps a previous Concurrent/Regular report. 22. After a Sailor returns from a deployment, will the 180 day guideline for placing a Sailor in an “INDIV AUG” billet subcategory impact IAMM, GSA, and OSA Sailors? The policy will only impact IAMM and OSA Sailors since they will return to their same parent command. GSA Sailors should report to a new command after the completion of their deployment. 23. Explain how this new change will impact my IA Sailor while on deployment. An E-5 leaves the parent command on October 20 to begin training; the last regular report at the Command was on March 15. This Sailor will be placed in the "INDIV AUG" subcategory billet since the Sailor was at the parent command for 219 days of the 365 day reporting period. This is based on the reporting period regardless of when the Sailor may have checked into the Command. Same E-5 Sailor leaves December 20 to begin training will be ranked with peers, since the Sailor was at the Parent Command for greater than 240 days. (Helpful website: http://timeanddate.com/date/duration.html) 24. Is there a specific sequence to document PFAs in Block 20? First PFA cycle of reporting period/last PFA cycle of reporting period. Examples with explanation: PN- Passed 2009 Cycle 1 and did not participate in 2009 Cycle 2. FP- Failed 2008 Cycle 2 and Passed 2009 Cycle 1. 25. What defines an official Physical Fitness Assessment? Cycle 1 - 1 January through 30 June. Cycle 2 - 1 July through 31 December. Only the results from an official PFA are used to determine the codes for Block 20 on a performance evaluation. 26. What happens if I extend a report submitted prior to 1
August 2010 to 1 August 2010 or beyond? 27. When will the PFA change occur? 28. Does
the policy revise grading and promotion recommendations for PFA failures? No mandated or prohibited trait mark required in "Military Bearing"/"Professionalism" for promotability, and/or retention for reporting period in which member's first PFA failure in a 3-year period occurs. For reporting period in which a member has failed two or more PFAs in the most recent 3-year period, Enlisted members shall receive: A grade no greater than 1.0 in "Military Bearing" or "Professionalism" (EVAL Block 36 or CHIEFEVAL Block 35). Marks of "Significant Problems" and "Retention Not Recommended" (EVAL Block 45 and CHIEFEVAL Block 42). Officers shall receive: A grade no greater than 1.0 in "Military Bearing" (FITREP Block 35). Mark for promotability shall be "Significant Problems". 29. Why change the documentation of
Physical Fitness Assessments (PFAs) on the performance evaluations? 30. Where can I check on the status of submitted performance evaluations? 31. What is the Reporting Senior's Cumulative Average?Effective 1 January 1996 the Reporting Senior's Cumulative Average (RSCA) was introduced to the Officer Fitness Report and Enlisted Evaluation reporting process for pay grades E-5 to O6. The RSCA is a reporting senior's total number of graded traits from accepted reports by pay grade, divided by the number of accepted reports for that pay grade over the reporting senior's career. The RSCA is calculated/established on the first day of the month, 90 days from the performance evaluation ending date. Only accepted performance evaluations are used in calculating the RSCA. The RSCA for performance evaluations received late (outside the 90 day timeframe) will not be included in that RSCA. Trait averages for performance evaluations received late will be applied to the next scheduled monthly RSCA update. The RSCA is displayed on a member's Performance Summary Record (PSR) for the reporting period indicated. With online access to RSCA, reporting seniors can manage their averages and project the impact of future pending performance evaluations on their average. 32.
Why put rejected performance evaluations in the record? 33. When would NPC change a promotion recommendation? -When an ENS/LTJG (non-LDO) receives a promotion recommendation higher than a "Promotable", NPC would change the recommendation to "Promotable". 34. What happens
to my PSR when PERS-32 places a rejected performance evaluation in the record? 35. What is a Letter-Supplement and who can submit it? Only the original reporting senior who signed the report can submit supplemental material to a fitness report or enlisted evaluation. If the reporting senior is incapacitated, supplemental data my be submitted by the Immediate Supervisor in Command (ISIC). PERS-32 is not authorized to make changes or corrections to a report or summary group via telephonic request. Do not submit a Letter-Supplement to correct a report that is in a REJECTED status. Supplemental material should only be submitted to correct a report that has already been filed to the official permanent record. To determine the status of a report, log on to BOL, click the FitRep/Eval Reports icon. Both the Individual Continuity Report and the Reporting Senior's Submission Report will show the report status. Supplemental material can be submitted as a Letter-Supplement or as a Supplemental Report submitted under a cover letter. Supplemental material should be submitted within 2 years of the end date of the report. If over 2 years old, refer to BUPERSINST 1610.10F, chapter 15, paragraph 15-4. Please Note: Changes made via supplemental material will not be reflected on a member's Performance Summary Record (PSR) per BUPERSINST 1610.10F, chapter 15, paragraph 15-4. 36. How do you correct a
rejected report? 1. The original reporting senior may correct the rejected report(s) by retyping the report(s) in question and forwarding to PERS-32; or 2. The report may be corrected by pen/ink changes on a copy of the report, then initialed by the original Reporting Senior and forwarded to PERS-32; or 3. The report may also be corrected by whiting out or taping over the error, then initialing by the original Reporting Senior and forwarding to PERS-32. If the correction changes the competitive grouping, corrections must be made to all reports in the summary group. Ensure a copy of the corrected report(s) is provided to the member or forwarded to his/her new command. If the report is rejected due to missing a member’s signature, the report is not adverse, and the report ends on or after 11 August 1998, the reporting senior can write, “certified copy provided” in the member’s signature block. 37. What are some of the obvious administrative errors that PERS-32 will attempt to correct? Periodic reports submitted on non-Periodic dates: If PERS-32 can determine the occasion for the report, the report(s) will be corrected. Block 39 is blank for non-warfare qualified officers: PERS-32 will add NOB to block 39. 38. What causes a performance evaluation report to be rejected? Reporting Seniors can verify the status of reports on BUPERS Online (BOL). They do not have to wait for an official reject notification from PERS-32. If a review of the Reporting Senior's Submission report indicates a report has been rejected, he/she can contact PERS-32 for correction procedures. Listed below are the major reasons for rejected reports: - Forced Distribution Errors. Promotion recommendation quota exceeds maximum limit - Report with a trait grade of 1.0 with a promotion recommendation higher than Progressing. - Report with a trait grade of 2.0 with a promotion recommendation higher than Promotable. - Report with a trait grade of 2.0 or less in Command or Organizational Climate/Equal Opportunity with a promotion recommendation higher than Progressing. - Enlisted members cannot receive a promotion recommendation of Progressing when the member’s last promotion recommendation in the same pay grade was Promotable or higher. In this case, the member must receive a Significant Problems promotion recommendation. - Blank or invalid PRT entries for regular reports. Exempt is no longer an authorized entry for block 20. See OPNAVINST 1610.1G for details. - Incomplete summary lines: block 43 for FITREP and block 46 for EVAL must have an entry in each block, even if “0”, i.e., 0/0/0/0/1. - Special report without justification for submission in the Comments on Performance block. Special reports for superior performance or recommendations are specifically prohibited for officers. - Unsigned copies, unsigned advance copies, and reports not signed by the reporting senior. - Missing report(s) from summary group will result in the rejection of the entire summary group. - Improper summary group, i.e., grouping FROCKED reports with REGULAR reports (block 8) or grouping APPROVED reports with NA or BASIC reports (block 21). - Reports that are not in compliance with the Officer and Enlisted Summary Group Tables in BUPERSINST 1610.10F, chapter 1. - Unauthorized reporting seniors per BUPERSINST 1610.10F, chapter 2. 39. Who is authorized to be a Reporting Senior? Officers in charge are reporting seniors in their own right only if in charge of commissioned units or established activities. For MCPOIC's, see BUPERSINST 1610.10F, chapter 2, paragraph 2-4. Delegated reporting seniors for officer reports must be in the grade of commander (O5) or GS-14, or equivalent. Reports on members in the grade of E-5 through E-9, including members frocked to E-5, may not be delegated below the grade of lieutenant commander (O4) or GS-12 or equivalent. Training commands and replacement training squadrons may delegate to the lieutenant (O3) level. Other exceptions require prior approval from CHNAVPERS (PERS-32). Reports on members in the grade of E-4 and below may not be delegated below the grade of chief petty officer (E-7) or GS-11 or equivalent. Exceptions are not permitted. 40. How do I get a copy of my report? Once a performance evaluation report is debriefed, a copy should be given to the member at that time. Ensure administrative personnel make command file copies of reports prior to mailing them to PERS-32. PERS-32 is not authorized to mail or fax copies of reports back to the command or to an individual member. If the command fails to make required copies or the member misplaces his/her copy, a replacement report can be obtained per MILPERSMAN 1070150. 41. Where does a command mail performance evaluation reports? COMMANDER NAVY PERSONNEL COMMAND NAVFIT 98 will not print the information listed below. Ensure that the Summary Letter includes the following typed or handwritten entries: Reporting Senior's e-mail address Command telephone number Ensure your admin personnel make command file copies of reports prior to mailing them to PERS-32. PERS-32 is not authorized to mail or fax copies of reports back to the command. If the command fails to make required copies or the member misplaces his/her copy, a replacement report can be obtained per MILPERSMAN 1070150. 42. What does Separated and Classified, Validated, Rejected, Uploaded, and Complete mean on the continuity report? Validated: Report examined and pending acceptance to the Performance Summary Record (PSR) and permanent record. Rejected: Report not acceptable. Returned to reporting senior for correction. Uploaded: Report pending upload to PSR. **PLEASE NOTE: If report is in an UPLOADED status for over 7 working days, please contact MNCC Customer Service for assistance at 1-833-330-MNCC (1-833-330-6622). Complete: Report updated to PSR and permanent record. Purged: Report not acceptable. Returned to reporting senior for correction or Duplicate copy of previously received report. 43. Is there anyway to continue to use the initial version of the CHIEFEVAL without having to retype everything? 44. . How do I download the NAVFIT98A program and the CPO EVALS? The New CPO EVAL: Save the form to a folder or desktop. Click file on the toolbar, then "save as". 45. When is it appropriate to submit an Extension Letter and who can submit it? The extension letter can be submitted by the original reporting senior or “by direction”. An extension letter may not change or add to the pay grade, trait grades, comments or promotion recommendation on the original report, but may add to the duties performed and the qualifications attained. An extension letter cannot exceed 3 months in duration and cannot extend the reporting period beyond 15 months. An extension letter is not authorized for the following report types and occasions: - if the report being extended is in a different pay grade. Either submit a NOB report or a graded report as per reporting senior's direction. - to extend a previous "Detachment of Individual" report. To correct an error to block 15 (report ending date), submit an administrative change per BUPERSINST 1610.10F, chapter 15, paragraph 15-3. 46. What is an Administrative Change? PERS-32 is not authorized to make changes or corrections to a report or summary group via telephonic request. Do not submit an administrative change to correct a report that is in a REJECTED or UNPROCESSED status. Administrative changes should only be submitted to correct a report that has already been filed to the official permanent record. To determine the status of a report, log on to BOL, click the FITREP/EVAL Reports icon. Both Individual Continuity Report and the Reporting Senior's Submission Report will show the report status. The original reporting senior, the member or the member’s present command can submit administrative changes. 47. What is considered an adverse report? - A trait grade of 1.0 - A promotion recommendation mark of "Significant Problems" - Command or Organizational Climate/Equal Opportunity trait graded below 3.0 - More than two traits graded as 2.0 - Shows a strong decline in performance within the same pay grade under the same reporting senior - Contains comments indicating serious weakness, incapacity, or lack of qualifications for promotion or assignment A report is not considered adverse solely because it may make the member less competitive than another for promotion or assignment. Which of the following actions should a medical assistant take prior to obtaining an EKG tracing?Before performing the EKG, the medical assistant will want to make sure that no other machines in the room are causing any electric interference. The medical assistant will turn on the EKG machine and explain the procedure to the patient, answering any questions the patient may have.
Which of the following terms should a medical assistant used to tell a provider that a patient is having discomfort and difficulty breathing?Which of the following terms should a medical assistant use to tell a provider that a patient that a patient is having discomfort and difficulty breathing? Dyspnea is a term used to indicate that a patient is experiencing difficult or painful breathing.
What is the purpose of a care coordinator patient navigator?Patient navigators support patients and their families through treatment and care. They connect patients to community resources, provide education on health conditions, help to follow-up with providers, and guide patients across healthcare settings.
Which of the following techniques should a medical assistant use for routine cleaning of EKG cables?NHA CCMA. |
Which of the following actions is important for a ma to take to serve pts effectively?
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