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“Just turn on Track Changes.” It sounds so simple — until you try to tackle one of Microsoft Word’s most powerful productivity features. Since it’s also one of the most mystifying, we decided to collect a few of our favorite strategies to navigate this classic collaborative tool. Next time you get a marked-up Word document with hundreds of additions, deletions, questions, and comments all displayed in different colors, you can proceed with confidence and edit like a pro. (Note: the following tips apply most accurately to Microsoft Word 2013. Older or newer versions could include slightly different procedures.) 1. Know how to review, accept, and reject changes.After you receive and open the document you need to edit,
If you see a change you don’t like,
If you don’t agree with most of the included changes, reverse the process:
2. Streamline things with Simple Markup.Displaying all of those visible changes can dominate a document view and make further rounds of edits more difficult. Consider selecting Simple Markup — in Microsoft Word 2013, it’s the default option when you turn on Track Changes. Simple Markup displays a red vertical track line next to each line of text that contains changes. As you skim the document, click the track line to toggle between All Markup, displayed with a gray line, and Simple Markup, displayed with red. 3. Decide whether you want to include comments.When you’re reviewing a collaborative document using Track Changes, sometimes extended comments are necessary to explain or suggest an edit. Comments can also help when spelling out formatting requests to a layout, graphic design, or printing person. To add comments, first decide how you want them displayed:
You can change the format at any time, but pick the one you’re comfortable with and run with it. 4. Now, just add comments!Once you have your format selected,
To edit or reply to another comment,
5. Turn Track Changes on and off easily.This tip could have come first, but figuring out the basics of Track Changes is most important. Once you’ve achieved that, you can toggle Track Changes off and on, either by using the keyboard shortcut Ctrl+Shift+E or simply by adding Track Changes to your status bar:
Although the specifics of Track Changes can be complicated (especially to the uninitiated), putting in a little time and practice can yield major collaborative results. Have more questions about best practices for Microsoft Office? Looking for other ways to enhance your efficiency and boost productivity? Contact CMIT Solutions today. What does simple markup mean in Word?Simple Markup is a setting common in documents where tracked changes have been recorded. Simple Markup gives the reader a distraction-free view of their document after it has been edited. This feature does not incorporate the proposed changes made by the editor.
What is markup in track changes?In the "Review" tab, next to "Track Changes," there's a drop-down menu with four options that show different levels of changes made to the document. "All Markup" will show all changes and comments that have been made since Track Changes was turned on.
How do I change markup to all markup in Word?On the Review tab, tap the Display for Review icon. In the Display for Review list, tap the option you want: All Markup (inline) shows the final document with tracked changes visible inline.
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