The immediate supervisor or the employee can complete the job description, depending on which person is more familiar with the position. If the incumbent is new to the job or the position is new, the Manager may wish to complete the job description. If the employee completes it, the Manager needs to validate it. Managers have authority to determine the actual duties and responsibilities of the position. After the job description template is
complete, review it and ask yourself these questions: 76. Most job descriptions contain all of the following EXCEPT:a. the job title.b. a job identificationsection.c. a job duties section.d. a job evaluation section.ANSWER:dPOINTS:1DIFFICULTY:EasyLEARNING OBJECTIVES:MGHR.SNEL.17.4-2NATIONAL STANDARDS:United States - BUSPROG - Analytic - Business knowledge and analytic skillsSTATE STANDARDS:United States - OH - DISC: HRMKEYWORDS:Bloom’s: Knowledge77. The job title:a. is of psychological importance as it provides status to the employee.b. indicates the level within the occupational hierarchy occupied by the jobholder.c. may indicate the basic duties involved in the job.d. all of these are correct.ANSWER:dPOINTS:1 Full file at DIFFICULTY:EasyLEARNING OBJECTIVES:MGHR.SNEL.17.4-2NATIONAL STANDARDS:United States - BUSPROG - Analytic - Business knowledge and analytic skillsSTATE STANDARDS:United States - OH - DISC: HRMKEYWORDS:Bloom’s: Knowledge78. The section of a job description that provides information about the location of the job and the reporting relationshipsinvolved is the:a. job duties section.b. job identification section.c. job title.d. job specification.ANSWER:bPOINTS:1DIFFICULTY:EasyLEARNING OBJECTIVES:MGHR.SNEL.17.4-2NATIONAL STANDARDS:United States - BUSPROG - Analytic - Business knowledge and analytic skillsSTATE STANDARDS:United States - OH - DISC: HRMKEYWORDS:Bloom’s: Knowledge79. The statements in a job description covering job duties or essential job functions are usually arranged in:a. alphabetical order.b. numerical order.c. order of importance.d. sequential order.ANSWER:cPOINTS:1DIFFICULTY:EasyLEARNING OBJECTIVES:MGHR.SNEL.17.4-2NATIONAL STANDARDS:United States - BUSPROG - Analytic - Business knowledge and analytic skillsSTATE STANDARDS:United States - OH - DISC: HRMKEYWORDS:Bloom’s: Knowledge80. The job specification section of a job description should include:a. the skills required to perform the job.b. the location of the job.c. the person to whom the jobholder reports.d. the date of job posting.ANSWER:aPOINTS:1DIFFICULTY:EasyLEARNING OBJECTIVES:MGHR.SNEL.17.4-2NATIONAL STANDARDS:United States - BUSPROG - Analytic - Business knowledge and analytic skillsSTATE STANDARDS:United States - OH - DISC: HRM Full file at KEYWORDS:Bloom’s: Knowledge Job descriptions, as a management tool, can greatly simplify an organization's human resource management. A job description clarifies work functions and reporting relationships, helping employees understand their jobs. Job descriptions aid in maintaining a consistent salary structure. Performance evaluations may be based on job descriptions. Well written duty statements contain action words which accurately describe what is being done. Duty statements should focus on primary, current, normal, daily duties and responsibilities of the position (not incidental duties, an employee?s qualifications or performance, or temporary assignments). Related or similar duties should be combined and written as one statement. Each duty statement should be a discreet, identifiable aspect of the work assignment, described in one to three sentences, and should be outcome-based, allowing for alternate means of performing the duty, changes in technology, preferences of employees and supervisors, and accommodations of workers with disabilities, without altering the nature of, and/or the duty itself. Examples of duty statements are:
Duty statements typically contain three parts: 1) the Verb, the Object, and a Purpose. Examples of these parts of duty statements are shown below:
A form, such as the one below may help in identifying the necessary information to create duty statements.
Job Analysis answers the following important questions:
In what order should the statements in the job duties section of the job description be written?While mentioning the job duties and responsibilities in the job description section, a logical sequence should be used. The key duties and responsibilities should be mentioned first which are to be followed by the other duties in order of their importance.
What should be covered in a job description?A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications, and working conditions.
What is the format of job description?A job description summarizes the essential responsibilities, activities, qualifications and skills for a role. Also known as a JD, this document describes the type of work performed. A job description should include important company details — company mission, culture and any benefits it provides to employees.
What is a written statement called that lists the duties and responsibilities of a job?A job description is a written statement by a company describing the duties, responsibilities, required qualifications, and reporting relationships of a particular role.
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