How do I recognize a request for an accommodation?A request can be no more than an oral or written request for an adjustment or change at work for a reason related to an unspecified medical or mental health condition. An employee does not need to mention the word ADA, disability, or use the phrase "reasonable accommodation." Show
Here are some examples that would trigger a referral to the IDE Employment Accommodations Coordinator:
Here is an example that would not qualify as a request for a reasonable accommodation:
Although this is a request for a change at work, this statement is insufficient to put the employer on notice that the employee is requesting reasonable accommodation as the need for the new chair was not linked to a medical condition. A referral to the Department of Environmental Health and Safety for an ergonomic assessment would be appropriate in this matter. How do I respond to a request for an accommodation?When you receive a request for an accommodation or a change at work for a reason related to a medical or mental health condition, refer the employee to Paul Harwell, Associate Director of ADA/504 Compliance in the Office of Institutional Diversity & Equity. This referral triggers the interactive process whereby essential functions of the employee’s job are identified and reasonable accommodations needed to permit the employee to perform those essential functions are determined. If an employee with a disability states they do not need an accommodation, should I still try to provide one?If an individual with a disability states that they do not need a reasonable accommodation, you do not need to provide one. Accommodations vary depending upon the needs of the individual applicant or employee. Not all people with disabilities (or even people with the same disability) will need the same accommodation. Reasonable accommodations are determined on a case-by-case basis as part of an interactive process between the employee, the Employment Accommodations Coordinator, and others, as necessary. Let the employee know that they may request an accommodation at any time by contacting the Employment Accommodations Coordinator. A member of my department has access to a private office as a disability-related accommodation. I am concerned that other members of my team will question this decision. I understand I cannot tell my staff that this person has an accommodation, however, I do not want to be perceived as favoring an employee or making unfair management decisions.The accommodation process is confidential and decisions regarding approved accommodations should not be shared. If an employee questions why a colleague has their own office, can work from home, has an alternative schedule, any other inquires that are related to an accommodation, here are some suggested responses:
I recently gave an employee a poor performance review at which time they stated their performance was due to a medical condition. How should I proceed?Refer the employee to the Associate Director of 504/ADA Compliance to begin the accommodation process and proceed with the initial counseling of the employee regarding the performance issues that are of concern. Under the ADA, employees must be able to perform the essential functions of their position with or without an accommodation. The ADA does not obligate employers to disregard or change performance requirements as reasonable accommodation. Employers should apply performance standards uniformly and consistently to all employees, including employees with disabilities. Reasonable accommodation does not require that the employer:
An employee approached me about making a slight modification to an existing accommodation. Should I work directly with the employee to make the change?If an employee requests a change or modification to an existing accommodation, refer the employee back to the Associate Director of ADA/504 Compliance. An employee and manager should not negotiate an accommodation. This is the role of the Associate Director. I need additional guidance regarding the accommodation process and how to navigate a specific situation.To learn more about the accommodation process or discuss a specific situation or concern, contact: Paul Harwell ********************************************************************************* Some FAQ content used here was adapted from the US Employment Equal Opportunity Commission, the Job Accommodation Network, Yale University Accommodation Program for Faculty and Staff, and UW-Madison Employee Disability Resources Which of the following is an example of a reasonable accommodation request?Examples of reasonable accommodation include making existing facilities used by employees readily accessible to and usable by an individual with a disability; restructuring a job; modifying work schedules; acquiring or modifying equipment; providing qualified readers or interpreters; or appropriately modifying ...
Which of the following would usually be considered a reasonable accommodation of disability?MGNT 3500 FINAL. Whose duty is it to suggest a reasonable accommodation that is not readily obvious?The individual may suggest a reasonable accommodation based upon her own life or work experience. However, when the appropriate accommodation is not readily apparent, you must make a reasonable effort to identify one.
Which of the following causes an employer to be subject to a claim of negligent hiring?Negligent hiring claims arise when (1) the employer knew or should have known (had the employer exercised ordinary care) of the employee's unfitness at the time of hiring, and (2) whether that foreseeable unfitness was the cause of the resulting injuries.
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