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If you make changes to the source data a PivotTable is based on, the PivotTable isn’t automatically updated. Instead, you must manually refresh the PivotTable anytime you change its underlying source data. Manually Update a PivotTable
The PivotTable is refreshed and pulls in any changes made to the source data. If you have more than one PivotTable in your workbook and you want to update them all at once, instead click the Refresh button’s list arrow and select Refresh All from the menu. Automatically Update a PivotTableYou can also have Excel refresh the PivotTables in a workbook when a file opens
Now any PivotTables in the workbook will automatically refresh each time you open the file.
FREE Quick ReferenceClick to Download Free to distribute with our compliments; we hope you will consider our paid training. Lesson 27: Intro to PivotTables/en/excel/inspecting-and-protecting-workbooks/content/ IntroductionWhen you have a lot of data, it can sometimes be difficult to analyze all of the information in your worksheet. PivotTables can help make your worksheets more manageable by summarizing data and allowing you to manipulate it in different ways. Optional: Download our practice workbook. Watch the video below to learn more about PivotTables. Using PivotTables to answer questionsConsider the example below. Let's say we wanted to answer the question What is the amount sold by each salesperson? Answering it could be time consuming and difficult; each salesperson appears on multiple rows, and we would need to total all of their different orders individually. We could use the Subtotal command to help find the total for each salesperson, but we would still have a lot of data to work with. Fortunately, a PivotTable can instantly calculate and summarize the data in a way that will make it much easier to read. When we're done, the PivotTable will look something like this: Once you've created a PivotTable, you can use it to answer different questions by rearranging—or pivoting—the data. For example, let's say we wanted to answer What is the total amount sold in each month? We could modify our PivotTable to look like this: To create a PivotTable:
Just like with normal spreadsheets, you can sort the data in a PivotTable using the Sort & Filter command on the Home tab. You can also apply any type of number formatting you want. For example, you may want to change the number format to Currency. However, be aware that some types of formatting may disappear when you modify the PivotTable. If you change any of the data in your source worksheet, the PivotTable will not update automatically. To manually update it, select the PivotTable and then go to Analyze > Refresh. Pivoting dataOne of the best things about PivotTables is that they can quickly pivot—or reorganize—your data, allowing you to examine your worksheet in several ways. Pivoting data can help you answer different questions and even experiment with your data to discover new trends and patterns. To add columns:So far, our PivotTable has only shown one column of data at a time. To show multiple columns, you'll need to add a field to the Columns area.
To change a row or column:Changing a row or column can give you a completely different perspective on your data. All you have to do is remove the field in question, then replace it with another.
To learn more:Once you're comfortable with PivotTables, review our Doing More with
PivotTables lesson for additional ways to customize and manipulate data. Challenge!
/en/excel/doing-more-with-pivottables/content/ Does a PivotTable update automatically?By default, PivotTables are not refreshed automatically, but you can specify that the PivotTable is automatically refreshed when you open the workbook that contains the PivotTable.
When there are changes in the source worksheet PivotTables update automatically?Since your Pivot Table is created using the Pivot Cache, when the existing data changes or when you add new rows/columns to the data, the Pivot Cache does not update itself automatically, and hence, the Pivot Table also does not update. You need to force a refresh every time there are changes.
How do you update a PivotTable after changing the source data?A quick and easy way to refresh a pivot table after the data changes is to manually update it: Right-click any cell in the pivot table, then click on Refresh.
Does a PivotTable automatically refresh when the underlying data is updated or changed?PivotTables require a refresh if the underlying data is changed or added to. This tutorial will explain how to automatically refresh your PivotTable using a few lines of VBA code. The solution will work when you change existing data or add new data.
What happens to the source data when the PivotTable layout is changed?The data source for the PivotTable will be changed to the selected Table/Range of data.
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